You don’t have time
to read an entire book about holiday organization. You’re getting ready for
Christmas! UnCommon Courtesy & Coaching is here to help. Follow this
organizational strategy, and you will be ready for an enjoyable stress-free
holiday season!
Planning
Strategy
1. Identify major task areas.
A “task area” is
a task, event, or activity that will require time and effort to organize.
Several common task areas are listed below.
2. List the components of each task. Every task area
can be broken down into components or “to do” items. The components of the
major task areas have also been identified below.
3. Plan a time line for each task area.
Create
a time line using a week by week format that includes the components for each
task area. A sample time line has been developed below in non-calendar
format. Blank calendars for October, November, and December of 2000 and
2001 have been provided for you to make your planning easier.
For the purposes of helping you with your party planning, I
will outline how to prepare for a holiday party with a theme of cookie baking. I
have also outlined how to prepare for a Christmas Eve dinner with turkey as the
main course.
Wishing you a merry and stress-free Christmas!
Susan C. Rempel, Ph.D.
Major Task Areas:
Christmas Cards
Decorating
Gifts
Holiday Activities
Holiday Party
Christmas/Christmas Eve Meal
Christmas Morning Preparation
Components for Major
Task Areas:
CHRISTMAS CARDS
1. Make adjustments (add new addresses, delete incorrect
addresses) to your
Christmas card address file. Decide upon the number of
Christmas cards to purchase.
2. Shop for and purchase Christmas cards.
3. Purchase Christmas stamps.
4. Address Christmas Cards.
5. Sign and write notes in Christmas cards.
6. Seal, stamp, and send Christmas cards.
7. Make changes to your Christmas Card file as you learn of
new addresses and have cards returned in the mail.
DECORATING
1. Purchase new items to
compliment the decorations that you presently own.
2. Order catalog or on-line items
that you purchase each year (e.g., decorations with the year marked on them).
3. Hang outside decorations.
4. Decorate the interior of your
home.
5. Purchase or cut wood for the
fireplace.
6. Purchase and decorate the
Christmas tree.
7. Hang wreaths, boughs, and
other living or recently cut items.
8. Hang stockings by the
fireplace.
9. Take down Christmas tree
decorations. Cut up or recycle the tree. Recycle other plant-based items.
10. Put away interior
decorations. Place decorations for each room in separate containers.
11. Dismantle and store exterior
decorations.
GIFTS
1. Make up a gift recipient list.
Include a possible gift and alternative gift for each recipient. Begin
looking for sales that might include gift items.
2. Begin making homemade items.
3. Review parenting magazines for
“best toy” recommendations.
4. Get one roll
of wrapping paper and gift tags for “from Santa” presents.
5. Organize gift exchange with
extended family members and/or friends.
6. Make Christmas paper or gift
tags using stencils, last year’s Christmas cards, and other festive ideas.
7. Wrap presents as they are
purchased.
8. Purchase hostess gifts to take
to parties which you will attend.
9. Mail presents to out of town
recipients.
10. Write thank you notes.
ACTIVITIES
1. Review a list of last year’s
community-based holiday related activities. Contact event organizers to find out
the date of the activity this year. Decide upon activities that you would
like to participate in. Make notes on your calendar to remind yourself to
look for the events (e.g., Breakfast with Santa).
2. Purchase tickets to Christmas
related ballets, symphonies, sing-a-longs, and other musical events.
3. Begin looking for activities
in community calendars for new and interesting events. Contact event
organizers for the dates of activities that you participate in annually (e.g.,
school Christmas play).
4. Make a list of holiday
television programs that you and your family would like to watch. Begin scanning
television listings for viewing times.
5. Have children prepare a
“letter to Santa” and a wish list.
8. Play Christmas music. Make a
tape for your car. Tape Christmas programs on television and the radio for early
holiday merry making next year.
9. Take children for pictures
with Santa or family Christmas photos.
10. Spend a family evening
looking at Christmas decorations in your neighborhood.
11. Have children help you bake
or decorate Christmas cookies.
12. Attend parties to which you
have been invited.
13. Participate in family rituals
that are related to Christmas.
HOLIDAY PARTY (and
example for a cookie baking party)
1. Decide whether or not to have
a holiday party.
2. Search on-line, in holiday
books, and in back issues of magazines for unique theme ideas (e.g., a cookie
baking party as described below).
3. Purchase non-holiday items
(e.g., red candles for your table) that are available on sale.
4. Assemble a guest list.
5. Purchase, address, stamp, and
mail party invitations. Be sure to describe the party theme (if there is one)
and instructions of what to bring (if the invitee is responsible for bringing
any item).
If you
are having a cookie baking party, explain that the invitee will be preparing a
batch of cookies during the party. The attendees will be responsible for
bringing any unusual items (e.g., jam) or utensils (a mold) that are necessary
to complete their recipe. All of the cookies will be divided at the end of the
party, placed on plates, and taken home by the cooks. I would suggest
having the party begin in the late afternoon. Then, you can easily add a
prepare-ahead (i.e., stew) or bring-in dinner (i.e., pizza) that can be attended
by spouses or partners. Sugar cookies can be prepared before the party for
children to decorate during the party. Bake pieces for a large gingerbread
house that the attendees can assemble and decorate while their cookies are in
the oven or have been prepared.
6. Prepare an
invitation response chart (sample listed below).
Invitees: Smith, Jones, Young,
Rush, Lee, Washington, and Rodriguez
Invitee:
adults
kids
Hill
1
1
Elder
1
2
Martinez
1
Young
1
Tubbs
1
1
Lee
1
Total
6
4
Spouses to attend dinner: 4
7. Contact each person who will
join you in order to learn what recipe he or she will be preparing. Ask
that the participants bring any special or unusual items for their recipes as
well as a copy of the recipe for others to have.
8. Call invitees who have
non-responded by the R.S.V.P. deadline.
Make a tentative plan for the order that the cookies will be baked in given the
amount of oven and microwave space that you have.
9. Bake pieces for a large
gingerbread house that everyone will decorate.
10. Prepare sugar cookies for
children to decorate.
11. Shop for the party.
Cookie Party Shopping Ingredients:
Mulled apple cider to drink during party: apple cider, and mulling spices.
Cooking ingredients and decorating ideas for ginger bread houses.
Flour
Roll out sugar cookie dough (for kids)
Sugar
Raisins
Powdered sugar
Food color: red & green
Brown sugar
Oil
Corn syrup
Coconut flakes
Milk Crisco
Eggs
Eagle Brand Sweetened Milk
Butter Baking Chocolate
Vanilla
Peppermints (red, green)
Almonds
Walnuts
Baking powder
Baking soda
Pam
Miniature marshmallows
Graham crackers
Molasses
Spices: cinnamon, nutmeg, cloves, ginger, salt
Decorating Ingredients for sugar cookies for kids:
Containers: Christmas cookie containers, Christmas plastic wrap or
cellophane paper to cover, ribbon to wrap up cookies.
Drinks: soda, juices, red wine, white wine, coffee, decaffeinated coffee,
and tea.
Snacks: cheeses, spreads, crackers, and chips/pretzels for kids.
Utensils: paper plates, plastic silverware, plastic glasses, and napkins.
Dinner: ingredients for stew, chili, or soup. Alternatively, plan on a
bring-in dinner (e.g., pizza, Chinese take-out food, etc.).
12. Clean all baking pans, mixing
bowls, and cooking utensils that will be used by the cooks.
13. Clear counter space in the
kitchen so each cook will have adequate room to work. Place an apron and a
cleaning cloth in each cook’s workspace.
14. Set-up counter space or clear
a table for the children work on. Set up decorating ingredients.
15. Set-up ingredient and
cookware areas.
16. Set-up a cooling area so the
cookies can cool without being disturbed.
17. Set-up a beverage area for
the mulled apple cider.
18. Place everything that is
necessary to set-up for dinner in one place. That includes plates,
utensils, drinks, etc.
19. Set-up a wrapping area with
plates, cellophane paper, ribbons, and scissors.
20. Set-up snacks.
21. Turn on Christmas music.
22. Light fire in fireplace.
23. Warm mulled cider.
CHRISTMAS/CHRISTMAS EVE MEAL (Example: Christmas Eve dinner with roasted turkey
as the main course)
1. Review menu from last year’s
Christmas meal. Consider adjusting menu items, as well as the amount of food and
drink items that are necessary for guests.
2. Purchase non-holiday items
that are available (e.g., red candles for your table) on sale.
3. Arrange for hired help on
Christmas Eve.
4. Prepare Christmas Eve
invitations. Be sure to put an R.S.V.P. deadline.
5. Mail Christmas Eve invitations
6. Prepare an
invitation response chart (sample listed below).
Invitees: Smith, Jones, Young,
Rush, Lee, Washington, and Rodriguez
Attending:
adults
kids
Smith
2
2
Jones
2
2
Young
2
Rush
2
Lee
1
Washington
decline
Rodriguez
2
Monroe 2
4
Total 13
8
7. Place orders for meat items
from butcher (e.g., turkey, stock, giblets, etc.).
8. Place order at bakery (e.g.
dinner rolls, pies, etc.).
9. Place order for liquor (e.g.,
wine, champagne, and liquors).
10. Place an order for rental
items (tables, chairs, napkins, tablecloths, tablecloth for child’s table, punch
bowl, etc.). Mark the delivery date on your calendar. Make arrangements of where
to leave items in case you are not home when they are delivered.
11. Have carpets cleaned.
12. Have windows washed.
13. Call invitees who have
non-responded by the R.S.V.P. deadline.
14. Check table linens to make
sure they are clean. Clean items as necessary.
15. Arrange for floors to be
polished.
16. Arrange for piano to be
tuned.
17. Purchase special table items
for children (e.g., a candy cane for each place setting).
18. Purchase Christmas potpourri.
19. Purchase batteries, film and
videotape for Christmas meal memories. Check camera and video camera.
Charge and replace batteries as necessary.
20. Purchase a Christmas puzzle,
Christmas video, and/or other Christmas related activity for the children to use
after dinner.
21. Compile shopping list
for Christmas Eve/Day dinner:
Christmas Eve Dinner Ingredients:
Christmas Mugs: Apple
cider and mulling spices.
Turkey: turkey,
giblets, and chicken broth.
Stuffing: White bread,
chicken broth, celery, onions, dried cranberries, butter, and spices.
Gravy: Chicken broth,
spices, and flour.
Mashed Potatoes: Potatoes,
butter, milk, and salt.
Jell-O Salad:
Lemon Jell-O, cranberry sauce, walnuts, celery, pineapple (crushed), and salad
bowl lettuce (to place under the salad on plates).
Sweet Potatoes in Oranges: oranges, yams, brown sugar, milk, butter, miniature marshmallows, and
candied cherries (marshmallows and cherries are for decorations).
Peas: Peas, butter, and
spices.
Carrots: Carrots, butter,
and spices.
Dinner Rolls
Condiments for Tables:
crab apples, cranberry sauce, and mint jelly.
Drinks: Water, champagne,
sparkling cider, soda, wine, coffee, decaffeinated coffee, tea, and herb tea.
Desserts: Mince pie,
homemade cookies, Yule log, and candy.
26. Double check with hired help
a few days before the party to make sure they will be there on time. Prepare a
check or withdraw cash to have ready before the party.
27. Pick-up or arrange for
delivery of all ordered items.
32. Complete party set-up (e.g.,
arrange tables, set up place settings, arrange flowers and centerpieces/candles,
set up mulled cider table, set up a buffet and/or dessert table, set up a
coffee/tea table).
33. Use the gingerbread house
that was made at your cookie baking party as a centerpiece or decoration for the
desert table.
34. Lay out all items necessary
for stuffing and baking the turkey. Stuff turkey and place in the oven.
35. Place sodas, white wine,
champagne, and other cooled drinks in tubs of ice adjacent to the party area.
36. Peel and mash potatoes.
37. Prepare other main course
items.
39. Turn on Christmas music and
lights.
40. Light fire in the fireplace.
41. Prepare mulled cider.
42. Clean table linens.
43. Pack away centerpieces and
other party decorations.
44. Stack rental items for
pick-up. Be sure to count napkins and other rented linen items prior to pick-up.
45. Pack away silver, crystal,
and other serving items.
46. Store Christmas candles and
other items that can be re-used next year.
CHRISTMAS MORNING PREPARATION
1. Purchase batteries, film and
videotape for Christmas morning memories. Check camera and video
camera. Charge and replace batteries as necessary.
2. Purchase coordinating
Christmas pajamas to give to the children on Christmas Eve.
3. Purchase breakfast items to
have on hand for Christmas morning. Be sure to plan an easy-to-fix
breakfast.
4. Have children leave a plate of
cookies out for Santa before they go to bed.
5. Present children with special
Christmas pajamas to wear in anticipation for Christmas morning.
6. Place gifts by the tree.
7. Jingle bells outside of
children’s window or on roof so they hear Santa leaving.
SAMPLE TIME LINE
SEPTEMBER
Christmas cards:
1. Make adjustments (add new
addresses, delete incorrect addresses) to your Christmas card address file.
2. Decide upon the number of
Christmas cards to purchase.
Gifts:
1. Make up a gift recipient list.
Include a possible gift and alternative gift for each recipient. Begin
looking for sales that might include gift items.
2. Begin making homemade items.
OCTOBER
Christmas cards:
1. Shop for and purchase
Christmas cards.
Decorating:
1. Purchase new items to
compliment the decorations that you presently own.
2. Order catalog or on-line items
that you purchase each year (e.g., decorations with the year marked on them).
Gifts:
1. Review parenting magazines for
“best toy” recommendations.
2. Get one roll of wrapping paper and gift tags. for “from Santa” presents
3. Organize gift exchange with
extended family members and/or friends.
Activities:
1. Review a list of last year’s
community-based holiday related activities. Contact event organizers to find out
the date of the activity this year. Decide upon activities that you would
like to participate in. Make notes on your calendar to remind yourself to
look for the events (e.g., Breakfast with Santa).
Holiday Party:
1. Decide whether or not to have
a holiday party.
2. Search on-line, in holiday
books, and in back issues of magazines for unique theme ideas (e.g., a cookie
baking party as described below).
3. Purchase non-holiday items
(e.g., red candles for your table) that are available on sale.
Christmas/Christmas Eve Meal:
1. Review menu from last year’s
Christmas meal. Consider adjusting menu items, as well as the amount of food and
drink items that are necessary for guests.
2. Purchase non-holiday items
that are available (e.g., red candles for your table) on sale.
NOVEMBER
Christmas cards:
1. Purchase Christmas stamps.
2. Address Christmas Cards.
3. Sign and write notes in
Christmas cards.
4. Seal, stamp, and send
Christmas cards.
Decorating:
1. Hang outside decorations on
Thanksgiving weekend.
2. Purchase or cut wood for the
fireplace.
Gifts:
1. Make Christmas paper or gift
tags using stencils, last year’s Christmas cards, and other festive ideas.
2. Wrap presents as they are
purchased.
Activities:
1. Purchase tickets to Christmas
related ballets, symphonies, sing-a-longs, and other musical events.
2. Have children prepare a
“letter to Santa” and a wish list.
3. Begin looking for activities
in community calendars for new and interesting events. Contact event
organizers for the dates of activities that you participate in annually (e.g.,
school Christmas play).
4. Make a list of holiday
television programs that you and your family would like to watch. Begin scanning
television listings for viewing times.
Holiday Party:
1. Assemble a guest list.
2. Purchase, address, stamp, and
mail party invitations. Be sure to describe the party theme (if there is one)
and instructions of what to bring (if the invitee is responsible for bringing
any item).
If you
are having a cookie baking party, explain that the invitee will be preparing a
batch of cookies during the party. The attendees will be responsible for
bringing any unusual items (e.g., jam) or utensils (a mold) that are necessary
to complete their recipe. All of the cookies will be divided at the end of the
party, placed on plates, and taken home by the cooks. I would suggest
having the party begin in the late afternoon. Then, you can easily add a
prepare-ahead (i.e., stew) or bring-in dinner (i.e., pizza) that can be attended
by spouses or partners. Sugar cookies can be prepared before the party for
children to decorate during the party. Bake pieces for a large gingerbread
house that the attendees can assemble and decorate while their cookies are in
the oven or have been prepared.
3. Prepare an
invitation response chart (sample listed below)
Invitees: Smith, Jones, Young,
Rush, Lee, Washington, and Rodriguez
Invitee:
adults
kids
Hill
1
1
Elder
1
2
Martinez
1
Young
1
Tubbs
1
1
Lee
1
Total
6
4
Spouses to attend dinner: 4
Christmas/Christmas Eve Meal:
1. Arrange for hired help on
Christmas Eve.
2. Prepare Christmas Eve
invitations. Be sure to put an R.S.V.P. deadline.
3. Mail Christmas Eve
invitations.
Prepare an
invitation response chart (sample listed below)
Invitees: Smith, Jones, Young, Rush, Lee, Washington, and Rodriguez
Attending:
adults
kids
Smith
2
2
Jones
2
2
Young
2
Rush
2
Lee
1
Washington
decline
Rodriguez
2
Monroe
2
4
Total
22
8
Christmas Morning Preparation:
1. Purchase batteries, film and
videotape for Christmas morning memories. Check camera and video camera.
Charge and replace batteries as necessary.
2. Purchase coordinating
Christmas pajamas to give to the children on Christmas Eve.
DECEMBER
Christmas cards:
1. Make changes to your Christmas
Card file as you learn of new addresses and have cards returned in the mail.
Decorating:
1. Decorate the interior of your
home.
2. Purchase and decorate the
Christmas tree.
3. Hang stockings by the
fireplace.
4. Hang wreaths, boughs, and
other living or recently cut items.
Gifts:
1. Purchase hostess gifts to take
to parties which you will attend
3. Play Christmas music. Make a
tape for your car. Tape Christmas programs on television and the radio for early
holiday merry making next year.
4. Take children for pictures
with Santa or family Christmas photos.
5. Spend a family evening looking
at Christmas decorations in your neighborhood.
6. Have children help you bake or
decorate Christmas cookies.
7. Attend parties to which you
have been invited.
8. Participate in family rituals
that are related to Christmas.
Holiday Party:
1. Call invitees who have
non-responded by the R.S.V.P. deadline.
2. Contact each person who will
join you in order to learn what recipe he or she will be preparing. Ask
that the participants bring any special or unusual items for their recipes as
well as a copy of the recipe for others to have.
3. Make a tentative plan for the order that the cookies will be baked in given
the amount of oven and microwave space that you have.
4. Bake pieces for a large
gingerbread house that everyone will decorate.
5. Prepare sugar cookies for
children to decorate.
6. Shop for the party.
Cookie Party Shopping Ingredients:
Mulled apple cider to drink during party: apple cider, and mulling spices.
Cooking ingredients and decorating ideas for ginger bread houses
Flour
Roll out sugar cookie dough (for kids)
Sugar
Raisins
Powdered sugar
Food color: red & green
Brown sugar
Oil
Corn syrup
Coconut flakes
Milk
Crisco
Eggs
Eagle Brand Sweetened Milk
Butter
Baking Chocolate
Vanilla
Peppermints (red, green)
Almonds
Walnuts
Baking powder
Baking soda
Pam
Miniature marshmallows
Graham crackers
Molasses
Spices: cinnamon, nutmeg, cloves, ginger, salt
Decorating Ingredients for sugar cookies for kids:
Containers: Christmas cookie containers, Christmas plastic wrap or
cellophane paper to cover, ribbon to wrap up cookies.
Drinks: soda, juices, red wine, white wine, coffee, decaffeinated coffee,
and tea
Snacks: cheeses, spreads, crackers, and chips/pretzels for kids.
Utensils: paper plates, plastic silverware, plastic glasses, and napkins.
Dinner: ingredients for stew, chili, or soup. Alternatively, plan on a
bring-in dinner (e.g., pizza, Chinese take-out food, etc.).
1. Clean all baking pans, mixing
bowls, and cooking utensils that will be used by the cooks.
2. Clear counter space in the
kitchen so each cook will have adequate room to work. Place an apron and a
cleaning cloth in each cook’s workspace.
3. Set-up counter space or clear
a table for the children work on. Set up decorating ingredients.
4. Set-up ingredient and cookware
areas.
5. Set-up a cooling area so the
cookies can cool without being disturbed.
6. Set-up a beverage area for the
mulled apple cider.
7. Place everything that is
necessary to set-up for dinner in one place. That would include plates,
utensils, drinks, etc.
8. Set-up a wrapping area with
plates, cellophane paper, ribbons, and scissors.
Set-up snacks.
9. Turn on Christmas music.
10. Light fire in the fireplace.
11. Warm mulled cider.
Christmas/Christmas Eve Meal:
1. Place order with butcher
(e.g., turkey, stock, etc.).
2. Place order with bakery (e.g.
dinner rolls, pies, etc.).
3. Place order for liquor (e.g.,
wine, champagne, and liquors).
4. Place an order for rental
items (tables, chairs, napkins, tablecloths, tablecloth for child’s table, punch
bowl, etc.) Mark the delivery date on your calendar. Make arrangements of where
to leave items in case you are not home when they are delivered.
5. Have carpets cleaned.
6. Have windows washed.
7. Call invitees who have
non-responded by the R.S.V.P. deadline.
Check table linens to make sure
they are clean. Clean items as necessary.
8. Arrange for floors to be
polished.
9. Arrange for piano to be tuned.
10. Purchase special table items
for children (e.g., a candy cane for each place setting).
11. Purchase Christmas potpourri.
12. Purchase batteries, film and
videotape for Christmas meal memories. Check camera and video camera.
Charge and replace batteries as necessary.
13. Purchase a Christmas puzzle,
Christmas video, and/or other Christmas related activity for the children to use
after dinner.
14. Begin shopping for the meal.
Christmas Eve Dinner Ingredients:
Christmas Mugs: Apple
cider and mulling spices.
Turkey: turkey,
giblets, and chicken broth.
Stuffing: White bread,
chicken broth, celery, onions, dried cranberries, butter, and spices.
Gravy: Chicken broth,
spices, and flour.
Mashed Potatoes: Potatoes,
butter, milk, and salt.
Jell-O Salad:
Lemon Jell-O, cranberry sauce, walnuts, celery, pineapple (crushed), and salad
bowl lettuce (to place under the salad on plates).
Sweet Potatoes in Oranges: oranges, yams, brown sugar, milk, butter, miniature marshmallows, and
candied cherries (marshmallows and cherries are for decorations).
Peas: Peas, butter, and
spices.
Carrots: Carrots, butter,
and spices.
Dinner Rolls
Condiments for Tables:
crab apples, cranberry sauce, and mint jelly.
Drinks: Water, champagne,
sparkling cider, soda, wine, coffee, decaffeinated coffee, tea, and herb tea.
Desserts: Mince pie,
homemade cookies, Yule log, and candy.
19. Double check with hired help
a few days before the party to make sure they will be there on time. Prepare a
check or withdraw cash to have ready before the party.
20. Pick-up or arrange for
delivery of all ordered items.
26. Complete party set-up (e.g.,
arrange tables, set place settings, arrange flowers and centerpieces/candles,
set up mulled cider table, set up a buffet and/or dessert table, set up a
coffee/tea table).
27. Use the gingerbread house
that was made at your cookie baking party as a centerpiece or decoration for a
desert table.
28. Lay out all items necessary
for stuffing and baking the turkey. Stuff turkey and place in the oven.
29. Place sodas, white wine,
champagne, and other cooled drinks in tubs of ice adjacent to the party area.
30. Peel and mash potatoes.
31. Prepare other main course
items
32. Turn on Christmas music and
lights.
33. Light fire in the fireplace.
34. Prepare mulled cider.
35. Clean table linens.
36. Pack away centerpieces and
other party decorations.
37. Stack rental items for
pick-up. Be sure to count napkins and other rented linen items prior to pick-up.
Christmas Morning Preparation:
1. Purchase breakfast items to
have on hand for Christmas morning. Be sure to plan an easy-to-fix
breakfast.
2. Have children leave a plate of
cookies out for Santa before they go to bed.
3. Present children with special
Christmas pajamas to wear in anticipation for Christmas morning.
4. Place gifts by the tree.
5. Jingle bells outside of
children’s window or on roof so they hear Santa leaving.
January
Christmas Cards:
1. Make changes to your Christmas
Card file as you learn of new addresses and have cards returned in the mail.
Decorating:
1. Take down Christmas tree
decorations. Cut up or recycle the tree. Recycle other plant-based items.
2. Put away interior decorations.
Place decorations for each room in separate containers.
3. Dismantle and store exterior
decorations.
Christmas/Christmas Eve Meal:
1. Pack away silver, crystal, and
other serving items.
2. Store Christmas candles and
other items that can be re-used next year.
Gifts:
1. Write thank you notes.
Copyright 1999, 2000 UnCommon
Courtesy & Coaching/Susan C. Rempel, Ph.D
This article (including the
copyright notice) may be reprinted with the following the following attachment: